Rental policies

Booking

• It is advised to book early. Camp space fills up quickly. 
• All rental requests will be booked on a first come first served policy.
• You must fill out a rental application and send it to the Lumsden Beach Camp Business address (see Home Page)  Please attention your application to: Camp Rentals.

Deposit

• Applications for all overnight rentals must include a $150 damage and cancellation deposit. Please note, your deposit ensures your spot will be retained for your visit. Final confirmation is only granted upon receipt of deposit
• The camps maintenance person or the Boards rentals person will do a walkthrough before and after your rental to review the conditions and cleanliness of the facilities
• The deposit is refundable up to 30 days prior to rental date.
• The camp holds the $150.00 damage/cancellation deposit, for two weeks after rental, during which time any additional assessments for cleanup or damages will be reviewed.  The damage deposit (in full or in part) will then then be refunded. A $20.00 per hour cleaning or repair fee will be assessed for any clean-up left unfinished or necessary repairs.

Cancellation

• 30 days notice of cancellation will ensure a full refund of the $150 damage / cancellation deposit.
• With 29 days or less notice of cancellation, no immediate refund will be issued. If the camp is booked by another group on those dates after you cancel, you will receive a $150 refund less $30.00 retained for administrative costs.
• Cancellation of day camps due to weather will be up to the Directors discretion. A full refund will be given in this case.

Insurance

• A copy of your certificate of insurance proving that you have adequate legal liability and comprehensive general liability coverage must also accompany your rental application

Damages

• Rental groups are responsible for any damages incurred to the facility, property or equipment as a result of improper use, negligence or carelessness. Writing on cabins walls, bunks and mattresses is strictly prohibited. A $20 / hour fee will be assessed for any minor repairs.  If you notice anything on site that requires attention or may be a danger to your group, please inform the rentals or facility personnel immediately.

Smoking

• Due to the safety (fire) and health hazards of second hand smoke, participants are not to smoke on camp property.

Alcohol

• Due to the nature of our facility, with concern for safe and positive experience for all, we have a NO ALCOHOL policy.

Firearms

• No firearms of any kind are to be brought on to camp property. This includes air guns.

Safety

• Please refer to our emergency procedures. For overnight groups, it is the responsibility of the rental group to make sure all participants and leaders are familiar with these procedures. If you require any explanation please ask the rentals or facility personnel.

Water / Sanitation

• The camp operates on a private well and self-contained septic system. We ask participants to try and conserve water use as much as possible.
• When not in use, doors to the Dining Hall, cabins and all other buildings must be kept closed
• Pets and other animals are not allowed in any of the buildings.

Telephone

• There is one telephone located on site, in the kitchen area, which rental groups are welcome to use for important or emergency calls. The camp phone number is 729-2586. Regina is not long distance but Lumsden and Regina Beach are. All long distance calls must be placed collect or on a Calling Card. Please limit your time on the phone, as it is a business phone.

Site Preservation

• Our camp sees many visitors each year. Our goal is to maintain the camp property in as close to a natural state as possible for the enjoyment and education of all campers. Please refrain from harming anything that is alive (flora and fauna). Please use hotdog sticks provided; do not cut your own!
• Contain your fires to the designated fire pits. Ample outdoor fire pits are provided. NO OTHER FIRE PITS ARE TO BE DUG. Extinguish all fires completely before retiring or when unattended. Any fire damage due to negligence will be charged to renter. We do supply firewood, however we ask that you do your best to conserve its use.
• Keep all vehicles in designated areas only. All-terrain vehicles (ATVs, skidoos…) are not permitted on camp property.

Laundry

• On site laundry facilities are not available for rental groups. However there is a Laundromat located at Regina Beach in the Esso service station (10 min. away)

Parking

• All vehicles are to be parked along lower road. Please do not park along upper road or beside buildings.

Cabin Arrangements

• All camper cabins must have an adult supervisor. There is a separate room in each of the camper cabins for the supervisor.

Meals

• Day Camp renters choosing to have lunches included in their program fees will be provided with a wiener roast on the first day.
• If a group is spending multiple days at camp other lunches will be made available. The program staff will be in touch with you to provide choices.
• Note: Lumsden Beach Camp is only responsible for providing lunches to Day Camp users, other meals and snacks must be provided and prepared by the user group. Facility rentals must supply/prepare all their own meals
• If any leaders or participants have any special dietary needs please let us know at least two weeks in advance so we can make arrangements to accommodate them.
• Day Camp groups wishing to supply extra snacks or drinks in addition to what we serve are welcome to do so.

Camp Clean-up

• In order to keep the cost of our facility for rentals reasonable, we request your group's co-operation in keeping the camp clean. Overnight rental groups are expected to follow the cleaning procedures outlined in the clean-up checklist.
• A $20 per hour cleaning charge will be assessed for any clean up left unfinished
• The camp will supply all cleaning and paper products for your use (paper towels, toilet tissue, soap and garbage bags)